The Project Coordinator supporting our International Service Office team is primarily responsible for assisting in the daily coordination of projects handled by the International Services Office in close collaboration with its leader and managers. This includes preparing and maintaining project plans, reports and documentation, setting up meetings, and communicating to internal and external clients.
Assist team leaders in preparing and maintaining project plans and their execution, including documentation, implementation schedules and reports and communicating with project stakeholders across departments and offices.
Develop and maintain detailed project schedules, which include administrative tasks and duties for all key stakeholders in the project.
Track project progress, identify, escalate project obstacles to team leader, and communicate with other key stakeholders.
Schedule meetings, including travel arrangements, preparing meeting materials, presentations developing agendas, preparing minutes in support of assigned projects, distributing meeting materials, and tracking meeting attendance. Includes coordinating across complex calendars and international time zones. May attend meetings as required by project and/or assignment.
Collaborate with team management on operational function of standard processes used by the team. Monitoring adherence to these processes, gathering feedback, coordinating necessary adjustments to existing processes, and helping develop new ones. Support the implementation of new documentation retention and filing system.
Associate’s or Bachelor’s degree
Intermediate PowerPoint & Excel skills required
Ability to prepare presentations including charts, graphics and tables, speaker notes & handouts, etc.
Ability to communicate effectively both verbally and written with diverse audiences at Executive levels
Experience with a Project management software such as SmartSheet
Excellent written communication skills with attention to grammar
Comfortable with communication technology including WebEx, GoToMeeting, or similar video conferencing platforms.
Demonstrate ability to organize and track internal projects and activities
Ability to interpret information from white boarding or ad hoc meetings and organize to calendaring, travel, meeting planning coordination
SPECIAL REQUIREMENTS SPECIFIC TO JOB
Learning agility; Curiosity and interest in learning and growing professionally
Adaptable to ever changing and unpredictable global impacts that affect priorities
Experience working with diverse/cross cultural people and backgrounds
Ability to manage multiple tasks and projects concurrently
Strong attention to detail
Comfortable in a fast-paced environment
Self-starter, demonstrated proactivity in seeking additional input, sharing relevant information, taking on new projects or elevating new needs
You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.
Experience RSM US. Experience the power of being understood.
RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.