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Office Lead

Job Description

The Office Lead performs a variety of advanced administrative functions and is responsible for the general administration of the office.  The incumbent is responsible for directing and coordinating office services and/or administrative services and related activities for offices with generally less than 100 employees.  May also be responsible for coordinating, directing and supervising the office support staff in the day-to-day operations at a location(s).  This is a working supervisor position.


Responsibilities:

  • Provides advanced administrative support to a department or group of professionals, including but not limited to filing, archiving, correspondence, calendar management, faxing, preparing and distributing documents, and photocopying.  Routinely handles confidential correspondence, personnel and financial reports, and other information.  Schedules appointments and gives information to callers.  Composes memos, transcribes notes and researches and creates presentations.  

  • Provides effective leadership to employees and/or teams through:  interviewing, orienting, and training; communicating performance expectations & providing feedback on performance, recognition, coaching, and employee counseling reports and/or discipline including recommending termination to leadership; creating career growth opportunities and employee development plan.  

  • Supervises office support staff and schedules workload, ensuring that adequate coverage is available.  Helps evaluate support staff performance, and provides coverage for administrative shortages.

  • Support and manage office equipment and supply needs (telephone/voicemail, audio visual, kitchen and office supplies, etc.)

  • May coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)

  • Serves as a resource for staff who have questions regarding office policies and procedures.

  • Other duties as assigned.

Required Qualifications:

  • Associate's degree or equivalent experience

  • 5+ years of experience in a related field or area

  • Advanced Microsoft Office skills

  • Effective organization and time management skills

  • Ability to prepare presentations including charges, graphics and tables, speaker notes and handouts, etc.

  • Ability to communicate both verbally and written with diverse audiences

  • Demonstrates a working knowledge of the technology tools required with assigned responsibilities

  • Ability to manage multiple tasks

  • Strong attention to detail

  • Ability to train, mentor and provide guidance and feedback to other team members

  • Ability to lead and direct a group of employees in areas such as assigning, monitoring, reviewing progress and accuracy of work, directing efforts and providing guidance on more complex issues

Preferred Qualifications:

  • Previous project or team management experience


You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.

Job Requirements

 

Job Snapshot

Location US-AZ-Phoenix
Employment Type Full-Time Employee
Pay Type Year
Pay Rate N/A
Store Type Admin - Clerical
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Company Overview

RSM US LLP

Effective Oct. 26, 2015, McGladrey united with fellow members of our global network under the common brand name RSM. RSM US LLP is the leading provider of audit, tax and consulting services focused on the middle market, with more than 8,000 people in 80 offices nationwide. It is a licensed CPA firm and the U.S. member of RSM International, a global network of independent audit, tax and consulting firms with more than 37,500 people in over 110 countries. RSM uses its deep understanding of the needs and aspirations of clients to help them succeed. For more information, visit www.rsmus.com. Learn More

Contact Information

US-AZ-Phoenix
Snapshot
RSM US LLP
Company:
US-AZ-Phoenix
Location:
Full-Time Employee
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Admin - Clerical
Store Type:

Job Description

The Office Lead performs a variety of advanced administrative functions and is responsible for the general administration of the office.  The incumbent is responsible for directing and coordinating office services and/or administrative services and related activities for offices with generally less than 100 employees.  May also be responsible for coordinating, directing and supervising the office support staff in the day-to-day operations at a location(s).  This is a working supervisor position.


Responsibilities:

  • Provides advanced administrative support to a department or group of professionals, including but not limited to filing, archiving, correspondence, calendar management, faxing, preparing and distributing documents, and photocopying.  Routinely handles confidential correspondence, personnel and financial reports, and other information.  Schedules appointments and gives information to callers.  Composes memos, transcribes notes and researches and creates presentations.  

  • Provides effective leadership to employees and/or teams through:  interviewing, orienting, and training; communicating performance expectations & providing feedback on performance, recognition, coaching, and employee counseling reports and/or discipline including recommending termination to leadership; creating career growth opportunities and employee development plan.  

  • Supervises office support staff and schedules workload, ensuring that adequate coverage is available.  Helps evaluate support staff performance, and provides coverage for administrative shortages.

  • Support and manage office equipment and supply needs (telephone/voicemail, audio visual, kitchen and office supplies, etc.)

  • May coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)

  • Serves as a resource for staff who have questions regarding office policies and procedures.

  • Other duties as assigned.

Required Qualifications:

  • Associate's degree or equivalent experience

  • 5+ years of experience in a related field or area

  • Advanced Microsoft Office skills

  • Effective organization and time management skills

  • Ability to prepare presentations including charges, graphics and tables, speaker notes and handouts, etc.

  • Ability to communicate both verbally and written with diverse audiences

  • Demonstrates a working knowledge of the technology tools required with assigned responsibilities

  • Ability to manage multiple tasks

  • Strong attention to detail

  • Ability to train, mentor and provide guidance and feedback to other team members

  • Ability to lead and direct a group of employees in areas such as assigning, monitoring, reviewing progress and accuracy of work, directing efforts and providing guidance on more complex issues

Preferred Qualifications:

  • Previous project or team management experience


You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.

Job Requirements

 
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Office Lead Apply now