Inventory Payable Associate
The TMX Finance® Family of Companies is looking for an Inventory Payable Associate to join our team and assist our Accounting Team with inventory receiving and payable and manage invoices through multiple systems like Oracle, Panatracker, Accruent, and Concur. You will become part of a vital and collaborative team that works daily to successfully manage the financial aspects of our business.
The health and well-being of our Team Members, their families, and our customers remains a top priority for us. That’s why we’ve taken a number of steps to help maintain a clean and safe environment where Team Members can thrive, and customers can feel safe. Currently, in our stores and Corporate offices, we're practicing social distancing, wearing face coverings (subject to certain exemptions), cleaning frequently, and following state and local requirements as well as Center for Disease Control (CDC) guidelines to help ensure a clean and safe environment for all. As the situation evolves, changes may be made to our practices, in line with state and local mandates as well as CDC-guidelines.
Monitor equipment returns from stores and process returns into Oracle.
Manage credit card receipts and invoices in Oracle Workflow and Concur.
Manage various Outlook inboxes, containing invoices sent by suppliers and inquiries from both internal and external customers.
Assist other Accounts Payable Associates with uploading invoices to approval workflows within Oracle.
Assist other Accounts Payable Associates with obtaining store approvals, via email, for store related invoices.
Assist with printing and processing Construction PO’s submitted through Accruent.
Assist with third party utility billing inquiries within the Capturis website. This includes working with the Construction department to resolve unusually high or low dollar utility invoicing inquiries, as well as working with the Maintenance Department to schedule backflow testing.
Assist with the yearly 1099 process as needed.
Create Bill of Ladings for outgoing shipments.
Verify or assign tracking to outgoing shipments in Panatracker.
Assign logins for new associates and stores in Office Depot and Federal Express.
Monitor store and corporate purchases in Office Depot and Flex Imaging.
Create Equipment Order (Fit Out) for new, moving, or remodeling stores in Oracle and Accruent.
Act as secondary Purchasing Associate as needed and complete additional duties assigned by management.
- High School Diploma or equivalent
- Minimum 2-4 years of experience in the Accounting field
- Proficiency in Microsoft Outlook, Excel, and Oracle
- Ability to lift up to 25lbs
- Physical demands for this position frequently include: the ability to remain in a stationary position, move about freely inside and occasionally outside of the office, and the operation of mechanical controls, such as a keyboard.
- Knowledge of Oracle and Accruent
Learn More About Us
The Inventory Payable Associate will be a part of the Accounting Team, a dynamic group comprised of multi-taskers and problem solvers. This team handles all day-to-day financial reporting and accounting activities for the organization, as well as maintain the appropriate internal controls. They effectively manage our relationships with external auditors and regulatory agencies and understand the “big picture” – or full-cycle accounting – and how the pieces of the Company fit together from a financial perspective. To learn more about this team visit, https://www.tmxfinancefamily.com/careers/top-talent/finance/ .
To learn more about this team, visit https://www.tmxfinancefamily.com/careers/top-talent/
Check out what’s happening in our Company at https://www.tmxfinancefamily.com/tmx-talks.
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. The Company may, at its discretion, revise the job description at any time, and additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the position.
All TMX Finance® Family of Companies Are Equal Opportunity Employers.