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Document Management Specialist

Job Description

We are seeking a Document Management Specialist to join our team. In this role, this individual will work with the Pueblo Engineering team to establish a procedural framework for identifying, collecting, distributing and filing the controlled documents for the Project. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools, such as scanning hardware, computer software, etc.

Responsibilities:

The Document Management Specialist responsibilities include, but are not limited to, the following:

  • Ensure the information and management control system is implemented in compliance with the Owner's standard; and is updated to reflect revisions to those standards
  • Maintain awareness of new Owner and/or Project initiatives that may impact the control or distribution of information on the project
  • Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Project. Proactively conduct 'spot audits' and 'over-the-shoulder-reviews' of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures
  • Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the electronic Document Control files
  • Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc
  • Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend 'best practices'
  • Maintain a watchful and alert attitude toward Document Control, including involvement in Project Team meetings, developing routine reports and metrics to gauge a Project Team's success (e.g. the RFI response chart), and in general being eager and energetic towards establishing and maintaining control

Qualifications:

  • Previous experience managing a Document Control effort on a project of equivalent scope is required
  • Experience on a large-scale construction project highly desirable
  • Must have a self-starter attitude with proactive, results-oriented focus; and be willing and capable to assume additional responsibilities
  • Proven accuracy, reliability and completeness in job accomplishment
  • Demonstrated success on the job, as evidenced by satis­factory performance, acceptance of responsibility and growth in previous positions
  • Effective oral and written communication skills
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude
  • Must have a 'can-do' spirit within the Document Control program

Mandatory Requirements/Special Requirements:

  • A four-year degree is preferred, however a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management, is acceptable
  • Five years of document control experience, with at least three-years supporting an engineering and construction project, preferably in the public-sector
  • Experience with Microsoft Office Suite of software is required
  • Experience with Adobe Acrobat is required
  • Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition

Job Requirements

 

Job Snapshot

Location US-CO-Pueblo
Employment Type Full-Time Employee
Pay Type Year
Pay Rate N/A
Store Type Supply Chain
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Company Overview

Evraz NA

Evraz North America is a leading steel manufacturer built on the pedigree of successful steel companies – formerly known as Oregon Steel, Rocky Mountain Steel, Claymont Steel and IPSCO. Evraz North America produces more than 5 million tons annually of flat, long, and tubular steel products for major markets including infrastructure, defense, energy and rail. Learn More

Contact Information

US-CO-Pueblo
Evraz NA
Snapshot
Evraz NA
Company:
US-CO-Pueblo
Location:
Full-Time Employee
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Supply Chain
Store Type:

Job Description

We are seeking a Document Management Specialist to join our team. In this role, this individual will work with the Pueblo Engineering team to establish a procedural framework for identifying, collecting, distributing and filing the controlled documents for the Project. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools, such as scanning hardware, computer software, etc.

Responsibilities:

The Document Management Specialist responsibilities include, but are not limited to, the following:

  • Ensure the information and management control system is implemented in compliance with the Owner's standard; and is updated to reflect revisions to those standards
  • Maintain awareness of new Owner and/or Project initiatives that may impact the control or distribution of information on the project
  • Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Project. Proactively conduct 'spot audits' and 'over-the-shoulder-reviews' of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures
  • Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the electronic Document Control files
  • Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc
  • Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend 'best practices'
  • Maintain a watchful and alert attitude toward Document Control, including involvement in Project Team meetings, developing routine reports and metrics to gauge a Project Team's success (e.g. the RFI response chart), and in general being eager and energetic towards establishing and maintaining control

Qualifications:

  • Previous experience managing a Document Control effort on a project of equivalent scope is required
  • Experience on a large-scale construction project highly desirable
  • Must have a self-starter attitude with proactive, results-oriented focus; and be willing and capable to assume additional responsibilities
  • Proven accuracy, reliability and completeness in job accomplishment
  • Demonstrated success on the job, as evidenced by satis­factory performance, acceptance of responsibility and growth in previous positions
  • Effective oral and written communication skills
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude
  • Must have a 'can-do' spirit within the Document Control program

Mandatory Requirements/Special Requirements:

  • A four-year degree is preferred, however a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management, is acceptable
  • Five years of document control experience, with at least three-years supporting an engineering and construction project, preferably in the public-sector
  • Experience with Microsoft Office Suite of software is required
  • Experience with Adobe Acrobat is required
  • Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition

Job Requirements

 
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