For over a quarter-century, Major, Lindsey & Africa has concentrated its practice on the placement of lawyers and legal professionals. We’ve maintained this commitment because the practice of law is distinctly different from that of any other profession. To truly understand the career aspirations of those in the legal field – as well as the needs of the firms and companies that hire them – a recruiter must have experience, focus and in-depth market knowledge of the legal profession.
We have one Administrative Assistant opening in our Boston office. This is a fantastic opportunity to work with experienced and successful teams and to learn and grow in a new industry. We are looking for detail oriented, self-starters who are looking for a long term career.
The Administrative Assistant is responsible for providing administrative and practice support to 3-6 Recruiters. The nature of the support includes, but is not limited to, creating and updating candidate and client records in the MLA Database, scheduling meetings, performing online and database research to identify candidates, reviewing and processing electronic job submissions, managing online files, formatting documents, telephone contact with high level clients and candidates, coordinating contact between recruiters and candidates and clients, making travel arrangements, preparing expense reports, assisting with special projects, answering phones, and other tasks as assigned. In smaller offices, the Administrator may be seated at the front desk and
also perform Receptionist duties.
These essential functions may vary by office, but in general the Administrator will:
- Greet guests, manage deliveries and mail, maintains the conference rooms and assists with copying, faxing, scanning and general filing.
- Create and update candidate and client profiles in MLA Database, monitor database records for errors and redundancies.
- Schedule client, recruiter and candidate meetings, interviews, video conferences.
- Perform directed research from MLA Database and the internet.
- Assist recruiters throughout the search process.
- Create and maintain practice specific reference lists for recruiters and produce target list of candidates for recruiters to call.
- Prepare recruiters for client meetings by providing research on the client, company information, directions and marketing materials.
- Monitor local legal market news (via electronic & print resources).
- Review and process website job submissions.
- Make travel arrangements, prepare expense reports, make/maintain client and candidate files.
- Set-up conference calls and send call invitations on behalf of recruiters.
- Assist recruiters with maintaining their Outlook calendars.
- Assist recruiters with status of candidates in play.
- Transcribe recruiter notes and input in database.
- Perform other duties as assigned.
Decision Making Level:
Decision making consists of planning and organizing their work/projects. This position receives regular feedback and direction from Managers and Recruiters.
Disclaimer: The above statements are intended to describe the essential job functions, general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.