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Administrative Assistant - Accounting

Job Description

Accounting Adminidtrative Assistant (3-6 month contract w/ the potential to go perm for the right person).

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Act as single point of contact for all questions and issues related to the DoD partnership.
  • Serve as a subject matter expert for DoD Military Outreach Program.
  • Review and enter all DoD contract invoices for payment.
  • Process all accounts payable within the accounting system for the DoD contract; print checks and provide to COO for signature and approval.
  • Create awareness of DoD contract on all web sites and internal media; utilize Director, PR for support in posting information and ensuring it is accurate and up-to-date.
  • Provide email and phone support to all inquiring about DoD program and billing information.
  • Maintain a thorough working knowledge of the DoD contract requirements and all subsequent changes and modifications.
  • Act as liaison between the Military One Source in providing accurate and timely information to service members.
  • Coordinate and maintain spreadsheet of billing errors and track through completion and payment.
  • Assist in organizing and filtering contract information for quarterly audits.
  • Monitor the qualification categories of all memberships and track renewal names for accuracy and completeness.
  • Assist with DoD contract filing; box old files and prepare labels for new files.
  • Assist with opening DoD mail and mailing of checks for program.
  • Represent the company with a positive and professional demeanor.
  • Incorporate character values of caring, respect, responsibility, and honesty into the position.
  • Maintain effective working relationships with the National Headquarters Team.
  • Adhere to organizational policies and procedures.

Qualifications:

  • H.S. Diploma or equivalent required; some college preferred.
  • 2+ years experience working in office environment required.
  • Customer service experience preferred.
  • Experience with accounting software preferred.
  • Excellent written and verbal communication skills.
  • Highly proficient with using computer, Internet, Microsoft Office, and basic office equipment.
  • Detail oriented and excellent follow up skills.
  • Strong interpersonal/human relations skills and able to deal with a wide range of relationships and situations.
  • Able to present a professional and positive demeanor.
  • Highly self-motivated and able to prioritize and manage multiple tasks.
  • Strong organizational skills.
  • Able to adapt to change easily.
  • Able to work independently and in a team environment.
  • Able to maintain confidentiality of program information.
  • Able to successfully pass a background check.

Job Requirements

 

Job Snapshot

Location US-VA-Lake Ridge
Employment Type Full-Time Employee
Pay Type Year
Pay Rate N/A
Store Type Admin - Clerical
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Company Overview

Staffing Now

STAFFING NOW® is one of the fastest growing administrative recruitment services in the country. We specialize in matching administrative professionals with the right temporary or full-time job opportunities in a variety of clients in all industries. Staffing Now can help you build your career! SNI Companies®, the parent company of Staffing Now specializes in the placement of Accounting & Finance and IT candidates on a temporary and full-time basis through its Accounting Now and SNI Technology. Learn More

Contact Information

US-VA-Lake Ridge
Staffing Now
Snapshot
Staffing Now
Company:
US-VA-Lake Ridge
Location:
Full-Time Employee
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Admin - Clerical
Store Type:

Job Description

Accounting Adminidtrative Assistant (3-6 month contract w/ the potential to go perm for the right person).

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Act as single point of contact for all questions and issues related to the DoD partnership.
  • Serve as a subject matter expert for DoD Military Outreach Program.
  • Review and enter all DoD contract invoices for payment.
  • Process all accounts payable within the accounting system for the DoD contract; print checks and provide to COO for signature and approval.
  • Create awareness of DoD contract on all web sites and internal media; utilize Director, PR for support in posting information and ensuring it is accurate and up-to-date.
  • Provide email and phone support to all inquiring about DoD program and billing information.
  • Maintain a thorough working knowledge of the DoD contract requirements and all subsequent changes and modifications.
  • Act as liaison between the Military One Source in providing accurate and timely information to service members.
  • Coordinate and maintain spreadsheet of billing errors and track through completion and payment.
  • Assist in organizing and filtering contract information for quarterly audits.
  • Monitor the qualification categories of all memberships and track renewal names for accuracy and completeness.
  • Assist with DoD contract filing; box old files and prepare labels for new files.
  • Assist with opening DoD mail and mailing of checks for program.
  • Represent the company with a positive and professional demeanor.
  • Incorporate character values of caring, respect, responsibility, and honesty into the position.
  • Maintain effective working relationships with the National Headquarters Team.
  • Adhere to organizational policies and procedures.

Qualifications:

  • H.S. Diploma or equivalent required; some college preferred.
  • 2+ years experience working in office environment required.
  • Customer service experience preferred.
  • Experience with accounting software preferred.
  • Excellent written and verbal communication skills.
  • Highly proficient with using computer, Internet, Microsoft Office, and basic office equipment.
  • Detail oriented and excellent follow up skills.
  • Strong interpersonal/human relations skills and able to deal with a wide range of relationships and situations.
  • Able to present a professional and positive demeanor.
  • Highly self-motivated and able to prioritize and manage multiple tasks.
  • Strong organizational skills.
  • Able to adapt to change easily.
  • Able to work independently and in a team environment.
  • Able to maintain confidentiality of program information.
  • Able to successfully pass a background check.

Job Requirements

 
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Administrative Assistant - Accounting Apply now